Elayne Whitfield, BA, MVA ~ VA Industry ExpertSubscribe Now

Why Get It Transcribed?

Why Get It Transcribed - ImageAudio interviews and webinars, video PowerPoints, and how-to screencast demonstrations are no longer considered “new” in Internet marketing, but they’re communication mediums that are certainly here to stay.

Although audio and video work great for imparting information, the need for the written word is still there, especially to accompany the audios and videos. I’m talking about transcriptions; written documentation of what you’ve recorded verbally and/or visually. Why should you go the extra mile and the extra expense to have your webinar transcribed? Here are a few reasons:

1. When you have your audio or video transcribed, you’ve just increased the value of your product. Perhaps your audio interview is free to your listeners, but if they want the transcribed version, they’ll have to pay for it. Or you could offer your product with the audio and transcription for one fee, and without the transcription for a “lite” fee. Another idea is to add the written document as a bonus to your product, or offer it in an upsell.

2. Even though audio and video are popular, not everyone likes this medium. Many people prefer reading over listening. It could be they’re fast readers and like to go at their own pace rather than be at the mercy of an audio that seems to be going too slow. Or maybe they are short on time and prefer to skip to the parts that are of particular interest to them. Some find themselves daydreaming or becoming distracted and can’t follow along very well.

3. There are times when people can’t listen, no matter how informative your webinar is. The timing may not work into their schedule – people are so busy with work, kids, chores, civic duties, etc. and if you lose them, you lose your chance to impart your wisdom, take your brand up a notch, make a sale, or whatever your reason for doing the webinar. Similarly, the person might not be in a location where they can turn the volume up (like at work, in a waiting room, while on the bus) and they don’t have earphones. After all your hard work of putting on the webinar, you don’t want to lose any potential customers. Offering a transcription of your webinar will make these people happy. It shows goodwill on your part.

Doing webinars, audio interviews, podcasts, and videos is great for business. It adds dimension to your brand, gives your sales page or website some punch and makes lots of people happy who like to listen. But take it a step further and make everyone satisfied by having your audios transcribed. It’s a good business practice that can affect your bottom line.

Grabbing Attention with Graphics to Take your Online Presence to the Next Level

Media technologies conceptAs someone who frequents several social media platforms, blogs, and websites on a daily basis for both personal and professional reasons, the amount of posts and links that I find myself subjected to is staggering. There are truly not enough hours in the day for me to read through all the articles I want to, and to click through all of the links that catch my eye. So what exactly is it that makes a link or post irresistible to the average social media browser out there? With an endless sea of information that is begging for our oh-so-valuable clicks, what ultimately determines where our increasingly shortened attention spans are directed to?

Of course, headlines and titles are vital, but do you really stop and read every single article headline that is posted on your Facebook homepage or Twitter feed? That would be impossible for many people. The one thing however that does demand, at the very least, a quick glance, is an image or graphic of any kind.

They say that a picture is worth a thousand words because looking at an image for even a short amount of time can create countless questions, emotions and opinions in a viewer’s mind. So how long then does it take for just one word/opinion to form when viewing an image/website online? According to a study done at the Missouri University of Science and Technology, it takes less than two-tenths of one second. This means that when you have a graphic or image associated with your link, the vast majority of people are going to have enough time to spare to form at least some sort of opinion about it.

The quality of these images and their effectiveness in producing certain desired emotions and opinions is a topic for another time, because to begin with, all that you want is for people online to take notice. Think about your own internet use. How much more likely are you to click on something if there is a thumbnail image next to the link as opposed to there just being a plain text title? For me personally, a graphic will make all the difference for attracting my attention and convincing me to explore further.

Graphics and images on websites will also set the tone for what the viewer is going to engage in. They prepare the reader’s mind for the information they are about to take in and give them something to think about while they are reading. In terms of explaining the ideas and concepts that your blog or article is covering, graphics will also help to simplify things. The more easily the information you’re presenting is understood, the larger your audience can be.

Lastly, and maybe most importantly, graphics and images communicate a message of legitimacy that text alone just cannot achieve. Not only will they help get your message across, but graphics can also make your reader more open to the ideas you are putting forward. Anyone can type some text onto a page, but being able to successfully accompany that text with meaningful images conveys a certain level of professionalism in your work that should not be overlooked.

In today’s competitive market of online content, maximizing the experience for your audience is crucial. Take advantage of the amazing technology and resources that are available for creating images and consider including graphics whenever they can add value to the information you are presenting.

You Forgot to Logout of Your LinkedIn Account!

logoitHave you ever gone to a computer and logged into your LinkedIn account and then exited your browser when you were done?  Did you remember to actually sign out of your account? Most of us forget that step.  Every time you do this, you put the security of your account at risk.

LinkedIn has now put YOU in control and they have added more security to your experience.

Now you can check to see EVERYWHERE your LinkedIn Account is open.  When I checked my account, I was logged into 7 sessions!

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Go to your Settings and click on See Where You are Logged In.  If that setting isn’t active on your account yet, then go to: http://linkedin.com/settings/sessions

 

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You will then see EVERYWHERE your account is logged in.  And, you have the ability to log out on an individual basis or you can log out everywhere.   If you see a session that you want to exit, just click Sign out.

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If you think that your LinkedIn account may have been compromised, change your password right away. You do that by hovering over the small picture of you on the right hand side of your LinkedIn Profile.  Go to Privacy & Settings and click Review.

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Make it a habit to check and see where you are signed in.  A bit of proactivity can save a lot of headaches later.

Canada’s New Anti-Spam Laws, What Does this Mean for You and Your Business?

Have you ever found yourself, during a busy day trying to grow your business, serve your clients and get it all done, thinking “Gee, I really wish the government was more involved in my everyday operations as a business”?

Well, if that was you, today is your lucky day!

As of July 1st 2014,  a new law from the Government of Canada will come in to affect as a way to prevent spam emails from being sent and received.  The Canadian Anti-Spam Law (CASL) will require consent (implied or expressed) from all recipients before a commercial email can be sent to them.  Mass emails, bulk emails, broadcast emails (whatever you want to call them)  to a mailing list will also require a mechanism for unsubscribing as well as the sender’s contact information.

Pre-existing business relationships will not be affected but contacting new potential customers may be made more difficult.  Unless an email is publically listed on their website or a customer has contacted you directly first, consent must be acquired via email before any commercial messages can be sent.  In terms of a contact list that you may already have, you can continue to send promotional messages to them for the next 3 years while the law is phased in.  After this point however, you will be required to get consent from each individual before any further promotional messages can be sent.

The easiest way to stay out of trouble going forward is to ask for consent whenever possible and establish a mindset that is anti-spam.  Individual violators can be fined up to $1 million and corporations up to $10 million.  Connect with your employees on the provisions of this law and make sure the consequences for violations are understood.

You may need to reconsider some of your company’s marketing practices but in the long run it is always better to be safe, and certainly better than paying millions of dollars in fines.

More information can be found at the website for Government of Canada: http://fightspam.gc.ca/eic/site/030.nsf/eng/home. 

What is Online Marketing Management?

By Pam Ivey

Online Marketing Manager

“A Rose by any other name is still a Rose.” You’ve likely heard this misquote of a popular line from Romeo and Juliet. It’s supposed to be, “A rose by any other name would smell as sweet.” But, it gets the point across. You may call an Online Marketing Manager (OMM) many other names, such as: Social Media Manager, Internet Marketing Consultant, Online Marketing Coach, Virtual Marketing Assistant, and so on. But, in reality all of these titles essentially do the same type of work or work within the same niche. People with these titles help their clients navigate the world of online marketing. However, an OMM actually is more. It’s a specific title that has a specific meaning along with training.

Online marketing encompasses a variety of different tasks. So many tasks that it’s unlikely that one person can do everything that needs to be done. Thus, virtual service providers often specialize in one or two areas in order to differentiate themselves. An OMM is someone who understands all aspects of these positions and can manage the entirety of the tasks (and the people) involved with online marketing. An OMM builds, implements, and manages online marketing strategies for business owners. An OMM understands how to study metrics involved with online marketing in order to utilize the best of online marketing strategies and tactics. An OMM stays up-to-date on the latest information available within the online marketing world. An OMM is always learning about the following:

  • Affiliate & Partner Relationship Management
  • Client Planning & Strategy
  • Content Marketing
  • Conversion Optimization
  • Mobile Marketing
  • Pay-Per-Click Campaigns
  • Product and Program Development
  • Product Launch Process
  • Project & Team Management
  • Search Engine Optimization
  • Social Media Management
  • Web Analytics

If you’re currently calling yourself one of the titles in the first paragraph, or perhaps you’re a copywriter, social media consultant, website designer, online business manager, or some other name that describes your work with business owners who need help marketing online (which, frankly — all businesses do) then you might be very interested in learning what an Online Marketing Manager knows. Thankfully, there is online training and certification available that can move you up to that next level.

Online training with certification is a very important development that can literally explode your current income. Think about it. If you worked for a corporation they would invest in your training to ensure that you know everything there is to know about your position. The corporation would want you to get any training that was available. They would send you to conferences and other training programs to ensure that your skills stayed up-to-date and that your work was cutting edge.

You are your own boss, and that means that you must invest in your own training to ensure that you too stay competitive. As the online world evolves you’ll have to discover ways to stay cutting edge. The way to do that is to invest in yourself by going to conferences and participating in training, both online and off. It’s impossible to stay up-to-date on your profession without seeking outside assistance. Thankfully, when you do invest in training for yourself as a business owner, the expense is deductable. Ask your tax professional about that, because investing in training is worth the cost. In fact, you will likely improve your bottom-line as well as your reputation.

Want to become an Online Marketing Manager? Click here to get more details

Important set up Information if You Use GMAIL

Sneaky Gmail thinks it knows your email better than you do, so they’re rolling out some major changes to how your inbox will appear.

This means the business tips and videos I make for you might get lumped into it’s own “Promotions” tab and out of sight. Boo!

I don’t know about you but I already filter my own emails, thank you very much. 🙂

Here’s how to fix it so you don’t end up losing out of time-saving, client-attracting, systemizing, and delegating ideas from me…

How to Tell Gmail “I’m a Solopreneur and I Do What I Want” 

If you’re like me and you create your own email filters like an adult, you can change this setting now by doing this:

(If you already have the new settings rolled out in your Gmail inbox, you’ll have 3 tabs along the top: “Primary”, “Social”, and “Promotions”.)

To turn off tabs in your Gmail inbox and see all messages in one list:

  • Click the ‘+’ sign to the right of the rightmost tab in your Gmail inbox. (probably the ‘Promotions’ tab)
  • Make sure all tabs except Primary are not checked under Select tabs to enable.
  • Click Save.

Congrats, you have now gained back your traditional inbox and control over your own email filters.

See you in a few days with a brand new business-building article and resources you’ll love!

Not a Writer? Find Out How to Create Content As IF you ARE a Writer!

If we’re going to be really honest about it, most people don’t like writing. And even people who like to write find it very difficult to get started.

As a writer, I’ve done a lot of research on writing and other writers, and the statements above are absolutely true.  A very famous, successful mystery writer (I think it was James Patterson) said that there’s no such thing as writer’s block – writers just don’t like what they write.

Nevertheless, we all need content for our businesses as much as we ever did.  Sure, there are more ways to display content than there used to be – YouTube, Facebook, Twitter, and so on, but everything still starts with content.

The short solution to problems you have with your writing is to just write anyway.  Get it on the page.  Don’t worry about it.  You can fix it all with proofreading and editing.  But you can’t fix what isn’t there.

That’s the first tip, a big one.  All writers say the same thing – the famous ones, the rich ones, the prolific ones – if you’re having trouble getting started, the secret to creating content is first to get it on the page

The purpose of this ebook is to show you some of the best things out there today to help you create content and to show you some evergreen methods that will always be current because good writing demands them.

As a business owner who needs content, you can either write your own or outsource it.  Each option presents its own problems and solutions.  In this ebook you will learn some techniques to make your own writing more enjoyable or to pass on to your writers to increase their productivity.

You’ll also learn (or receive a refresher course) about how to write in different venues like blogs, Facebook, LinkedIn, or Twitter.  Last, you get the briefest review of the most common grammar, punctuation, and usage mistakes.

For more information check out my e-book:  Writing Your Way to 6 Figures.  It’s only $17 and have over 40 pages of information that will turn content creation from chore to a delight!!  Plus you get a FREE Writers online resource guide (A $49 value) when you purchase.

VAClassroom’s 2013 Social Media Program

Recently, our friends at VAClassroom.com did a survey and asked their audience the following question:

“What was the ONE service in 2012 that you received the MOST requests for and generated the MOST income from?

Well, if this question was asked a couple years ago, the number 1 answer for VAs would likely have been “General Administration” type work. Well the landscape has changed and the VA space is more specialized than ever before.

Guess what the #1 most hotly requested service of 2012 was???

Social Media Marketing Services

Yes, Social Media Services has passed General Administration as the most requested service by businesses today!

And this is not going to change anytime soon…

According to the 2012 Annual Report put out by Social Media Examiner, the outsourcing of Social Media Services has doubled in the past 2 years with no end in sight.

So, if you are looking to build your income and increase your client opportunities here in 2013, then I would highly recommend you check out VAClassroom’s brand new Social Media Marketing Specialist 2013 Program!

VAClassroom has always been the leader in Social Media Training for Virtual Professionals and has helped so many VA’s build an awesome income as a Social Media Specialist.

This exciting new program offers…

– Five weeks of top-notch live Social Media Training Sessions with Social Media Expert, Craig Cannings
– Membership in a Private Facebook Group
– Practical Social Media Checklists and Action Guides
– Two Group coaching calls where you will be able to ask all your burning “Social Media” questions
– A Social Media Tutorial Library which features easy-to-follow demos of the SM tools and tactics not covered in the live sessions
– Unlimited Access to video recordings and resources

Plus, registration in this new program will also include full access to the advanced “Facebook Page Creation Blueprint” program.

So, if you are looking to sharpen your Social Media skills either for your own business or for the work you do with clients, then I would take action and enroll in VAClassroom’s exciting new program!

Check out all the details here:  www.cvac.ca/socialmedia

Configuring Google Apps with Iphone

You can set up he Google Apps in your iPhone.  To do so follow these steps:

1. Open the Settings application on your device’s home screen.
2. Open Mail, Contacts, Calendars.
3. Press Add Account….
4. Select Microsoft Exchange.
5. In the Email field, enter your full Google Account email address 6. Leave the Domain field blank.
7. Enter your full Google Account email address as the Username.
8. Enter your Google Account password as the Password.
9. Tap Next at the top of your screen.
9a. Choose Cancel if the Unable to Verify Certificate dialog appears.
10. When the new Server field appears, enter m.google.com.
11. Press Next at the top of your screen again 12. Select the Google services (Mail, Calendar, and Contacts) you want to sync.
13. There are three options for keeping your contacts synced.
13a. If you would like to keep your existing contacts on your device select the Keep on my iPhone (or iPad or iPod touch) option when prompted.
13b. If you have all your contacts in Google and you want to start syncing them to your device and don’t want to keep the contacts on your phone, tap Delete Existing Contacts.
13c. If you have all your contacts on your device and want to import them into Google, you can synchronize your Google Contacts with iTunes.

This is shown on the Google Support Article: http://support.google.com/mail/bin/answer.py?hl=en&answer=138740.

Check out ‘whatsnew.googleapps.com’ for up-to-date launches and product improvements.

Get timely updates on new features in Google Apps by subscribing to our feed at http://feeds.feedburner.com/GoogleAppsUpdates or email alerts at http://www.google.com/apps/admin-updates

Sending and Receiving Email from Other accounts in Google Apps

Note that you will need to manually verify each account that you are bringing into Google Apps so you must have access to those account.

Sending emails from other accounts using Google Apps by creating a Send mail As configuration. You can create send mail as configuration you will have to do the following steps:

1. Sign in to the Google Admin panel.
2. Find the user account. You can either search or browse:
Search: Enter the user name in the search box at the top of the Google Admin panel, then click Search accounts.
Browse: Click the Organizations and users tab. If you created an organizational structure, select an organization from the organizational structure on the left.
3. Click the row for the user account to display the user information page.
4. Click Add a nickname.
5. Enter the user name in the Add a nickname text box. The user name will be the portion of the user’s email address that appears before the @ sign.
6. Select the domain for the nickname. If you have secondary domains associated with your Google Apps account, the field to the right of the @ sign is a drop-down list with the available domains. The domain you select will be the portion of the user’s email address that appears after the @ sign. (If you have a domain alias for your primary domain, every email address in the primary domain automatically has an email alias address in the alias domain.) 7. Click Save changes. It can take up to 24 hours for the alias to become available.

For more information please refer to http://support.google.com/a/bin/answer.py?hl=en&answer=182527.

Using Mail Fetcher to receive email from other accounts. To use mail fetcher you simply have to follow these steps:

1. Access your Google Apps Mail Inbox.
2. Click on the Gear sign.
3. Click on Settings.
4. Click on Accounts.
5. Scroll to the Option Check mail from other accounts (using POP3) and click on Add a POP3 mail account you own.
6. Enter the previous email address.
7. On user name type the full email address.
8. Put the Password.
9 On POP Server type the server for the domain which should be the incoming pop server of the previous host and use port indicated by their service.
10. Click on Add Account.

For more information please refer to support article https://support.google.com/mail/answer/21289?rd=1

Get timely updates on new features in Google Apps by subscribing to our feed at http://feeds.feedburner.com/GoogleAppsUpdates or email alerts at http://www.google.com/apps/admin-updates